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GREENFIELD PUBLIC LIBRARY BOARD May 7, 2008 6:30 PM City Hall Room 201 Minutes
1. The meeting was called to order by Bill Stevens at 6:35 PM. Present: Bill Stevens, Bob Heule, Shibin Jacob, Ald. Shirley Saryan, Helen Springob, Gene Miller, Ron Tays, Sheila O’Brien. Excused: Teresa Buffington, Eileen Richards. 2. Consideration of policy and financial aspects of installing a video surveillance system in the new library: Ms. O’Brien listed several factors that the board might want to consider as they discuss the pros and cons of placing a video surveillance system in the new library. She noted that it is a complex decision given the statutory and policy obligation unique to public libraries to guarantee the confidentiality and privacy of patron use of the library’s materials and services. Ms. O’Brien distributed a document outlining the estimated cost of a video surveillance system and various possible locations for the cameras. There was discussion of what the board would want to accomplish, given the substantial cost of the system and the shortage of funding: to deter crime within the library or to have video surveillance to review after a possible crime had been committed. Ms. O’Brien stated that there was currently $3,000 in the building budget for one camera located in the outer lobby which would by necessity be networked to the Law Enforcement Center’s system to save money. A stand-alone system within the Library, not networked to the LEC would start at $10,000 for one camera. She stated her view that such an arrangement whereby the surveillance tapes would not be under the total and exclusive control of library staff would not be acceptable to her given the statutory and policy obligation to protect library patron privacy and confidentiality through careful control of access and appropriate use of such tapes by law enforcement through court order. She stated that the privacy considerations needed to be considered against the community’s right to expect the library to maintain a safe environment in a place frequented by children and teens, often unsupervised by parents. Mr. Heule stated that he saw the need for cameras in some of the possible locations. Mr. Jacob questioned whether it would be possible to have the system housed in the LEC but not accessible to law enforcement staff. Mr. Miller asked whether security cameras were known to deter crime. He stated his view could go either way, but questioned whether the extra cost and staff handling concerns made the installation worth it. Ald. Saryan stated there was a need for a system to deter theft and vandalism; she asked if a system could be added later after a few months of operation in the new library when we would know our financial situation and would have a better idea of where the cameras would need to be placed. Ms. Springob stated that if she were a parent of a young child using the library, she would feel much better knowing that there was such a security system in place for its deterrence value. Mr. Miller and Mr. Tays asked whether the system would be constantly monitored or not. Ms. O’Brien stated she did not envision Library staff continuously monitoring the screens, but rather staff would go back to look at the video if an incident occurred. Mr. Stevens stated that he did not view a video surveillance system as needed. The extreme case scenario that was being discussed--a child abduction--is rare in the extreme; most instances of child sexual abuse are perpetrated by neighbors, family members and others known to the child. He hesitated to take on the added costs of $38,000 plus given the status of our fundraising campaign. Ms. Springob stated her view that a video system would be necessary not only for the rare instances of a violent attack or child abduction but for such increasingly common instances of indecent exposure and the like, especially now that we will be moving into a larger library with more invisible areas. Ms. O’Brien stated that the electrical engineer working on the new library was of the view that the wiring for the system could be installed later at minimal additional costs over installation now. Mr. Tays stated that safety was a concern, but he was generally opposed to installing a video surveillance system as it would detract from the open climate a public library should maintain, a public library plays a different role in a community than law enforcement. People should feel free to read controversial materials in the library without being monitored. Ms. Springob stated the view that with our new building, this is the time to install the system if we are going to have one. Her other concern in addition to safety was vandalism. Ald. Saryan stated her concern for both ensuring safety in the library and protecting the privacy and free access within the library. Mr. Stevens asked whether most libraries have video surveillance systems. Ms. O’Brien stated that most new libraries in the community did install one. Mr. Stevens summarized the discussion by saying there seemed to be two options emerging: installation of a partial system, or postponing installation of a system until funding became available. A motion by Mr. Tays, seconded by Mr. Heule, to postpone the decision until the July board meeting so that we will know better what our financial situation is and have a chance to obtain professional opinion about the deterrence value of a surveillance system and where the cameras should be located, carried unanimously on a roll call vote. 3. Public comment: None 4. On a motion by Ms. Springob, seconded by Mr. Miller, the meeting adjourned at 7:35 PM. Respectfully submitted by Sheila O’Brien, May 11, 2008
GREENFIELD PUBLIC LIBRARY BOARD Legislative and Policy Committee April 24, 2008 7:00 PM City Hall Room 201 Agenda
1. The meeting was called to order by Mr. Heule at 7:00 PM. Present: Bob Heule, Teresa Buffington, Ron Tays, and Sheila O’Brien. 2. Greenfield Public Library’s response to Milwaukee Public Library’s curtailment of holdable/interloan status of entertainment VHS, DVD and music CDs: Ms. O’Brien stated that City Attorney Mr. Pyzyk had been invited to join this meeting, but she had been unable to reach him today to confirm his plans to attend. Ms. O’Brien temporarily left the meeting at 7:05 PM. Mr. Tays described the history of Milwaukee Public Library’s change in policy. Ms. Buffington stated that the limit that Milwaukee Public Library previously had of 40 holds being allowed seemed too high, that 20 holds limit seems more reasonable. Mr. Tays stated there had been several differing legal opinions as to whether Milwaukee’s action constituted a violation of the membership agreement. Several municipalities have stated that it is a municipal decision, not a system decision, which of its items should be holdable or not. Mr. Tays described the special taskforce’s recommendation as to a compromise, which included reducing the number of holds a patron could have to 20 system-wide for all municipality’s residents; making MPL’s music CDs and VHS holdable again; and making DVDs non-holdable system-wide for all municipality’s residents. Ms. O’Brien rejoined the meeting at 7:15 PM. She stated that she had spoken to Mayor Neitzke who was strongly opposed to making our DVDs non-holdable to our residents in a reduction of service. Ms. O’Brien asked Mr. Tays whether in his opinion MPL’s action was a violation of the membership agreement and likely to be upheld in court. He stated that most Milwaukee County residents have been so accustomed to seamless service of delivery from other municipalities that they are completely unaware of the complexities of the arrangements which make it possible. The membership agreement is unclear as to which materials must be interloaned; lack of clarity on this issue will either have to be resolved now or in 2011 when the agreement is renegotiated. Ms. Buffington stated that if the amount of time library staff devoted to filling DVD holds were lessened, they would have more time to attend to patrons in the library. Mr. Tays commented that MPL had originally taken the step in order to save money, approximately $81,000- $100,000 out of its $24,000,000 budget, a drop in the bucket relative to its overall budget. MPL has had a flat or reduced budget for several years. But to cut such a popular service with a huge public imposition on patrons; the move will likely cause a drop in overall circulation and will cause a long-term shifting of costs onto suburban libraries. Ms. O’Brien asked Mr. Tays whether in his opinion as an attorney himself if a municipality were to sue MPL what the likely legal outcome would be. Mr. Tays stated that there is no specific clause in the membership agreement that specifies which materials must be loaned. The argument that the action is a violation of the agreement is based on past practice, what level of service members have enjoyed for the past years. Although past practices is a recognized legal theory, it is not as strong a legal argument as and Milwaukee has legal defenses against this argument. Mr. Tays stated that there will be a major change in the composition of the MCFLS board which is much divided on this issue. Ms. O’Brien stated that MPL has already seen a huge reduction in the number of holds placed, primarily because of its own reduction in number of allowable holds for its own residents from 40 to 20 as of January 1. Ms. O’Brien temporarily left the meeting to address the Beautification Committee at 7:20 PM. Mr. Tays stated that Wauwatosa and West Allis view the issue as one of municipal autonomy, that the county library system cannot dictate to the member libraries what its circulation policies will be. West Allis has already begun discussing the possibility of pulling some of its books out of holdable status. The suburban libraries are angry and divided about Milwaukee’s action, and MCFLS Chairperson Paul Ziehler is trying with the taskforce to cool the animosity between the suburbs and the City and reach a compromise. The MCFLS board is very divided on the issue. Mr. Heule stated the view that taking MPL to court on this issue would not be at the top of his list of priorities, especially since the likelihood of a favorable court outcome would not be questionable. Ms. O’Brien rejoined the meeting at 7:40 PM. She stated she had recommended Greenfield wait to see what the impact on our community will be. That impact is beginning to reveal itself with statistical evidence of a shift of more items being shipped from the suburbs to the City than City items being shipped to the suburbs. Greenfield has waited to see if the taskforce could resolve the issue amicably. If a compromise cannot be reached, and all other avenues are exhausted, Ms. O’Brien stated she would recommend that Greenfield as a last resort adopt a mirror image policy toward loaning materials to Milwaukee, i.e. if Milwaukee will not interloan DVDs to Greenfield residents, then Greenfield will not interloan them to Milwaukee residents. A motion by Mr. Tays, seconded by Ms. Buffington to hold a decision on the MPL interloan issue in abeyance until the City Attorney issues an opinion. 3. Public comment: None 4. The meeting adjourned at 7:45 PM.
Respectfully submitted by Sheila O’Brien, 5/11/08
GREENFIELD PUBLIC LIBRARY BOARD New Library Teen Advisory Taskforce Wednesday April 16, 2008 3:30 P.M. City Hall Council Chambers Minutes
In attendance: Becca Reilly, Hope Gueller, Brittany Grede, Alyssa Justus, Ben Skowrorenek, Nertila Janko, Leonard Mitre, Becky Rupel, Steven Darling, Emma Eykmans, Stephanie Schwanke, Sarah Buerger, Dennis MacAvaney, Erinn Wall, Brandon Zaboklicki, Miranda Solum, Kirsten Tanberg; Library staff: Emily Alford, Mark Steidl, Sheila O’Brien
4. There was discussion of what taskforce members hope the YA Library will be like. During a general brainstorming session, the participants were asked where they liked to hang out and what they liked about it. Below are the comments:
· Music Go Round and Starbucks were favorites, because there were relaxing, played music, had comfortable chairs and nice people · Half Priced Books, where you can listen to CDs · “The Mall” where teens can do what they want, there is a variety of activities · Teens like to hang out with friends in a comfortable relaxed atmosphere, with no pressure · A calm and quiet environment · Doing whatever you want · Having access to a variety of materials
When asked “What do you hate about libraries?” participants commented: · when people talk on their cell phones disturbing others · loud people who prevent you from reading · it’s too quiet, should have background music · librarians trying to make people be quiet · not having enough computers · when you can’t find the book or music CD you are looking for in the racks · need more magazine titles for teens, suggesting a skateboarding magazine and Tigerbeat · new books that you can only keep for 7 days · old, worn out books · the library is too cramped now
When asked “What do you like about libraries?” participants commented: · peaceful place · new books · you can sit alone · there are music CDs to check out · every book is in the library · no pressure to buy something · the library is free
When asked “What do you want the library to be like?” participants commented: · it should be a fun, comfortable, laid back, relaxing, roomy, sunny, happy, inviting place · it feels like a bookstore · lots of new popular books · bright lighting · materials arranged by category to make them easy to find · staff walking around to help you · multiple copies of popular books · face out display so you can browse better · a classics area, a fantasy/sci-fi area · it must be accessible for the handicapped · the library should have free Wi-fi · sell used books · a coffee shop with healthy snacks, baked goods · open later in the evening during the summer so you can meet with friends · some large table for groups, some smaller tables and private carrels for individual study · no mean librarians · have our own Reference Librarian to help us · bright lights and bright colors, artwork, murals · the young adult area should look different from the rest of the library · a large dry erase wall for teens to write/draw on · large bulletin board for posting · an idea board · a fish tank · paper on tables for doodling · sculpture and artwork in the library, including children’s art from schools · music playing in the background · artifacts and mobiles hanging from the ceiling · need a pedestrian bridge over Layton · Music CD players · interesting/fun/modern/ comfy furniture · chairs with swing- over desk arm · lots of computers · bright/multi colored carpeting · suggested names for the young adult area: signage indicating “Teens” on one side “Young Adults” on the other side; “Teen section”; “ Teen Lounge”; “We need to find a good name for it.” · sound proof the teen area · should have the following equipment: TV, CD players, computers, PowerPoint, fun games running on the computers, PCs and Macs · map of the world · soda allowed in the library · no TVs in the library, or put headphones on them · more new DVDs to check out · booths for group activities · posters on walls
When asked “What do you want to do in the new library?” participants commented: · hang out · study in a location convenient to the high school · Friday night movies · Sleepover special events in the library
GREENFIELD PUBLIC LIBRARY BOARD Thursday April 10, 2008 6:30 P.M. City Hall Council Chambers Minutes
1. The meeting was called to order by Bill Stevens at 6:45 PM. In attendance: Teresa Buffington, Bob Heule, Gene Miller, Eileen Richards, Ald,. Saryan, Helen Springob, Bill Stevens, and Sheila O’Brien; Excused: Shibin Jacob, Ron Tays. 2. A motion by Ms. Richards, seconded by Ms. Springob to approve the minutes for the February 26, 2008, March 13, 2008 and April 1, 2008 Library Board meetings carried unanimously. 3. President's report: None 4. Public comment: None 5. Acceptance of the Financial Report: Mr. Miller reported that the financial reports showed all lines were performing favorably, that there were no concerns. A motion by Mr. Miller, seconded by Ms. Buffington to accept the financial report carried unanimously. 6. Approval of the bills presented for payment: Mr. Miller stated he had examined the March invoices and found them to be in good order. He asked Ms. O’Brien to request information from the City finance department about why capital items were not being shown on the expenditure reports under a capital budget line. A motion by Mr. Miller, seconded by Mr. Heule to approve the bills as presented carried unanimously on a roll call vote. 7. Committee reports: None 8. Library Director’s report: Ms. O’Brien reported 13,691 patron visits in March: down 13.74% from March 2007 (15,871); 140 new library cards registered in March, unchanged from March 2007. 26,838 items checked out (down 2.3% from March 2007 of 27,475 and down 13.6% from March 2006 of 31,045); 27,804 items checked-in: (down 2.4% from March 2006 of 258,479.) 9. Old Business: a. Update on geothermal HVAC options for the new library: Ms. O’Brien reported the contract for the geothermal feasibility study had been signed, and the study would take a week or two to complete. It will include a payback analysis. 10. New Agenda Items a. Paper copies of meeting documents: Ms. Richards suggested that board members could read the board documents electronically prior to the meeting so that Ms. O’Brien could cut down on printing of so many documents. Mr. Miller concurred. Consensus was reached that this would be tried. 11. New Business: a. Upcoming Board Vacancies: Ald. Saryan, whose appointment expires at the end of April, reported she would be willing to serve another term as Council representative on the Library Board. Mr. Stevens’ term will expire at the end of June, and he has reached the term limit. So there will be a vacancy Mr. Stevens suggested board members all think of possible candidates and have them submit a letter of intent Ms. Springob and Mr. Heule agreed to review these letters and make a recommendation to the full board. b. Review of Taskforce and Building Committee interior design color & flooring options: Ms. Stevens suggested the board convey the Taskforce and Building Committee’s preferences to the architects and designers and allow them to take the preferences under advisement in making a final recommendation to the board. c. Review of legal opinions regarding Milwaukee Public Library’s withdrawal of specified media materials from county-wide interloan: Ms. O’Brien distributed the legal opinions released by several city attorneys regarding the question of whether the MPL action constituted a breach of the membership agreement. d. Upcoming changes to the public computers in configuration and arrangement: Ms. O’Brien described the upcoming replacement of the software that grants access to the public internet stations and the removal of the card catalog furniture which have been sold. e. National Library Week activities planned: Ms. O’Brien described the activities planned to celebrate National Library Week: David Drake, a celebrated Wisconsin troubadour, will present “The Illustrated Song” for children and Christine Brooks will present a costumed performance of Lady Ann Bacon, in “An Elizabethan Experience.” f. Set date for Legislative & Policy Committee meeting: it was agreed to query committee members and seek a meeting date in late April. g. Set date for Finance Committee meeting: it was agreed that Wednesday May 7 during the day would be a possibility. h. Set date for Marketing & Community Relations Committee meeting: it was agreed to set a date prior to May 19th. 12. On a motion by Ms. Richards, seconded by Ms. Springob, the meeting adjourned at 7:55 PM.
Respectfully submitted by Sheila O’Brien, May 11, 2008
GREENFIELD PUBLIC LIBRARY BOARD New Library Citizen’s Advisory Taskforce Wednesday April 9, 2008 3:30 P.M. City Hall Council Chambers
Minutes
Ms. Schommer, interior designer for Bray Associates, presented three color palette & materials options for the taskforce to review and discuss. Ms. Axt asked there would be wood trim in the new library. Ms. Schommer stated that the doors and railings on the stairs would be wood. Ald. Saryan asked whether any provision had been made to prevent sun damage to the furniture. Mr. Hacker stated that the window glass would have tint and shading to prevent sun damage. Ms. Schommer stated that the carpeting would be warranted against sun fading. Ald. Saryan asked if there would be any possibility of using wallpaper. Ms. Schommer said that due to budget constraints, paint and drywall would be used. Ald. Saryan asked what steps could be taken to prevent soiling of the walls. Ms. Schommer stated that an eggshell-finish paint could be used to help in this regard.
There was a discussion of preferences among the three color palette options presented. Mr. Roesler disliked option 1, preferring options 2 and 3; Mr. Miller advised against several carpet samples that would look striped once installed in a large area. He preferred option 1.Ms. Stevens and Ald. Saryan preferred option 2. Mr. Sokol preferred the circulation desk of option 1 and the children’s library of option 2 with the asymmetrical columns. Mr. Stevens abstained from commenting. Mr. Heule preferred option 2. Ms. O’Brien stated that she liked all of the options but preferred option 2 with elements of option 1 for carpeting. Mr. Miller questioned the use of the plum color in option 2. In summary, there were 6 who preferred option 2, and 1 who preferred option 1. Ms. O’Brien asked the designers which of the three options would be least likely to look dated over time. Both Mr. Hacker and Ms. Schommer stated their view that option 2 would be least likely to look dated over time.
Respectfully submitted by Sheila O’Brien 5/13/08
GREENFIELD PUBLIC LIBRARY BOARD Thursday March 13, 2008 6:30 P.M. City Hall Council Chambers Minutes
1. The meeting was called to order by President Stevens at 6:35 PM. In attendance: Bob Heule, Shibin Jacob, Gene Miller, Eileen Richards, Ald. Shirley Saryan, Helen Springob, Bill Stevens, Ron Tays, Sheila O’Brien. Also in attendance: Ald. Karl Kastner, Ald. Don Carlson.
2. On a motion by Mr. Tays, seconded by Mrs. Springob, the minutes of the February 14, 2008 Library Board Meeting were unanimously approved.
Agenda Item 11. c. Consideration of New Library Community Room Use Policy was moved forward to accommodate the schedules of Ald. Kastner and Ald. Carlson. Ald. Kastner stated that he wanted to ensure that the community room in the new library would be fully utilized by Greenfield residents, therefore he sought measures to make sure other departments in city government would be comfortable reserving the room. He stated that having the room designated as a City room rather than controlled by Library Board would allow more freedom to charge fees for use, such as to defray costs of furniture set-up. He also stated his desire to see that west side residents are served as well. Ald. Carlson stated his view that whoever owns the library should schedule its use. Ald. Saryan stated her view that the room is in the Library. Ms. O’Brien stated her view that the Library would do everything possible to make the room available to other city departments, local organizations and groups once library programs are scheduled. Mr. Heule stated that the community needed as much community room space as possible. Ms. O’Brien read the views of Sandra Martin, a library patron, that the Library Board alone should control the use of the Community Room. Pres. Stevens referred the matter to the Legislative Committee, stating that the Library Board will make the final decision, and will run it past Ald Kastner for input. Mr. Heule stated that when this is over, everyone will be satisfied; the Library Board has final say-so over its facility; that the Library is flexible and wants to be cooperative.
Ald. Carlson left the meeting at 7:00; Ald. Kastner left the meeting at 7:10. 3. President's report: None
4. Public comment: None
5. Acceptance of the Financial Report: A motion by Mr. Miller, seconded by Mr. Heule to approve the financial report carried unanimously.
6. Approval of the bills presented for payment: Treasurer Miller stated that it was taking some time for all the 2007 items to trickle down through the accounting system; the final figures brought the 2007 spending deficit spending to approximately $60.000, as he had expected. He had reviewed all the February invoices, and all were accounted for. A motion by Mr. Miller, seconded by Mr. Tays to approve the bills as presented carried unanimously on a roll call vote. President Stevens thanked Mr. Miller for going beyond the call of duty for all the work he has done with the Library and Foundation financial matters.
7. Committee reports: a. Building (no meeting) b. Human Resources (no meeting) c. Finance (no meeting) d. Legislative & Policy (no meeting) e. Marketing & Community Relations (no meeting)
8. Library Director’s report: Ms. O’Brien reported that there were 13,463 patron visits in February 2008: down .13% from February 2007 (13,481); 104 new library cards registered in February, down 1% from February 2007(105); 24,687 items checked out (down 2.9% from February 2007 of 25,436 and down 12% from February 2006 of 28,038); and 24,697 items checked-in (up 3% from February 2006 of 25,536.) In youth programming, we had 150 total participants in February, notably 63 participants in our chess lessons.
Ms. O’Brien also reported that the first two meetings of the Interloan Taskforce took place recently, and some possible compromises have been discussed by all parties. It is hoped that the taskforce will be able to break the impasse and recommend a unanimous position to the MCFLS board at its April meeting. She distributed the responses from the directors of the Wauwatosa and West Allis libraries regarding the interloan taskforce’s considerations. On another matter, MCFLS recently applied for and was granted by the Wisconsin DOA an increase in Internet bandwidth for the benefit of all libraries. In February, the Internet bandwidth that is supplied to member libraries was doubled. It is hoped this will relieve bottlenecks that have been occurring in the after school hours.
Ms. O’Brien distributed a document from City Department of Neighborhood Services Director, Richard Sokol, prepared for the Library Board outlining the construction & bid process, and construction review and oversight procedures.
9. Old Business: a. Report on Foundation fundraising & activities: Mr. Miller distributed a copy of the 2007 financial statement he had developed at the direction of the Library Foundation, showing net assets of $290,555. The Foundation still needs to raise over $1 million. Mr. Tays reported that he had a tax attorney review the statement and the Foundation IRS tax return 990. Ms. O’Brien reported that the special event honoring donors and encouraging new donations will be held on Tuesday April 29 from 7-9 PM. Pres. Stevens stated that the board should start thinking about a “Plan B” in case the Foundation falls short of raising $1.4 mil. Ms. O’Brien reported that options for pull-out alternates were being developed by the architects; within 4-6 weeks, the Foundation should have more exact information about how it is meeting the fundraising goals; and at the same time, when the bids come in, we will have a more exact figure for how much it will cost to build the library; at that time we can begin to consider pulling out some of the enhancements as necessary. She stated her preference would be to focus on building the basic structure first, and the exterior appearance and interior finishes secondarily as funds permit, possibly phasing in some finish work if necessary. Mr. Tays asked about the length of time the fundraising would ensue. Ms. O’Brien stated her views that there would be enough money available to begin construction on time, and that fundraising for the furnishings and equipment would probably need to continue through the summer and fall with community fundraising events. Mr. Miller stated his view that the Foundation should not relax its timeframe for seeking the major donations.
10. New Agenda Items: a. Approval of the February 26, 2008 Library Board meeting minutes: Upon unanimous consent, approval of the minutes was postponed until the next meeting.
11. New Business: a. Consideration of New Library Community Room Use Policy: see above. b. Review of Council-approved library architectural, landscape and site plan: Ms. O’Brien reviewed the final new library architectural plans. Ms. O’Brien displayed a large board showing changes to the elevation view at the board’s direction. The basement new construction has been eliminated, the first floor has been extended to the west by 15 feet and 30 feet to the north; the struts have been removed from the overhang. Windows have been adjusted as requested. c. Review of annual report. Ms. O’Brien distributed copies of the annual report filed with the State of Wisconsin, and some other statistical output measures for the year 2007. d. Information & Technology Center: It had been suggested some time ago that the Library might like to change its name from “Library” to “Information and Technology Center. Mr. Heule spoke in favor of “Public Library and Information Center. Pres. Stevens stated he wished to find a way to demonstrate that the new library will be so much more than books, and was looking for a way to make the new library stand out from the norm. Ald. Saryan and Mr. Tays stated their preference for the traditional designation “Public Library.” A motion by Ald.Saryan, seconded by Mr. Tays to retain the name “Greenfield Public Library” carried. e. Library Board to move into closed session pursuant to Wisconsin Statutes 19.85 (1) (c) “to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility” (Library Director’s contract and performance review). A motion by Mr. Heule, seconded by Mrs. Springob to move into closed session pursuant to Wisconsin Statutes 19.85 (1) (c) carried unanimously on a roll call vote.
12. Reconvene in public session: Mr. Miller stated that during closed session, the board expressed its appreciation for Ms. O’Brien’s efforts on behalf of the Library and acknowledged her first year anniversary. Mr. Tays made a motion, seconded by Mr. Heule, to offer Library Director O’Brien a 3 year contract to commence March 15, 2008 at a rate of 3% above her 2007 salary for the first year, and a rate not less than the minimum City collective bargaining rate for the subsequent 2 years; and in recognition of her diligence, professionalism, and dedication to furthering the interests of the Greenfield Public Library over the period from March 15, 2007 to March 14, 2008, that a bonus in the amount of Five Thousand Dollars ($5,000.00) be paid Ms. O’Brien. Th motion carried unanimously on a roll call vote.
13. On a motion by Mr. Tays, seconded by Mr. Heule, the meeting adjourned at 8:55 P.M.
14. Respectfully submitted by Sheila O’Brien, 4/7/09.
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